A Cost-Benefit Comparison of SharePoint vs Xerox Document Management Solutions in Charlotte

If you are looking for Document Management tools for your business, Xerox and SharePoint are two choices that may have crossed your path. But how are you assessing your possible solutions?

In our over 2 decades of experience in assisting with the implementation of groundbreaking and powerful tools that enhance tasks and reinforce cooperation, we've observed that clients are most apprehensive about the total cost of implementation (TCO).

Aside from that, they're also examining functionality, vendor credibility, and client reviews.

Thus, in this article, we're differentiating Xerox DocuShare and Microsoft SharePoint side-by-side.

We will get acquainted with rates, capabilities, and client feedback across some of the most popular solution review websites. But before we begin, let's explore the gains of document management software.

The Benefits of Document Management Tools

A document management system can help you ameliorate productivity, expand collaboration, and enhance security for those industries that handle sensitive information, like government, healthcare, and the financial sector. Let us take a closer look at these advantages.

• Paperless arrangements are more cost-efficient

• Centralized document storage

• Increased capability and throughput for your staff

• Strengthened security for your confidential records and data

• Improved regulatory compliance

Now that we have discussed the advantages of document management tools, let's start our program review with a brief overview of each of these platforms.

Microsoft SharePoint vs Xerox DocuShare Comparison

Introduction

Microsoft SharePoint is a cloud-based, SaaS collaboration solution that provides a document management and storage system and integrates easily with Microsoft Office programs like Excel.

Organizations of various sizes could also extend SharePoint Online's potential to incorporate workflow automation through the utilization of Microsoft PowerApps' Power Automate software.

Automation functionalities consists of artificial intelligence, machine learning, and Optical Character Recognition (OCR) to extract information from scanned files and indexed PDFs.

Xerox DocuShare is an enterprise content management system (ECM) that permits clients to create, distribute, and administer content while smoothly amalgamating other corporate solutions, and expanding personalized software platforms.

While labeled an ECM, Xerox DocuShare could be implemented in smaller companies and SMB's as well to expedite business workflows and alleviate document management.

It should also be mentioned that Xerox DocuShare can also be configured to produce task automation capabilities.

Pricing

When we think about the total cost of ownership (TCO) for a document management software, we want to include a variety of elements namely:

• Licensing

• Subscription Fees

• Onboarding and Training

• Business Needs Customizations

• Maintenance and Support

Xerox DocuShare pricing begins at $1,500 per license and Microsoft SharePoint's pricing starts at $5 per user per month. Even though there is a substantial disparity, we need to learn more about the capabilities presented before deciding.

Next, let us see how Xerox and SharePoint contrast in terms of functionalities.

Features

Like any business tool, it is important that you carefully consider functionality in your evaluation process. Often software categories can include choices that differ significantly in their characteristics and capacities.

The solution you ultimately go for must provide a good user experience, sustain your organizational activities and workflows, and offer better perceptibility into your procedures. They should also include the aspects that matter most to your organization.

Having said that, let's go over Xerox DocuShare vs Microsoft SharePoint features specific to document management.

Customer Reviews

An additional key element when evaluating document management tools is customer reviews. Let's go over a number of reviews from a few of the most renowned product review websites.

Unsure about which document management platform is best for you in Charlotte? Wave can help!

Upholding a competitive one-upmanship in today's constantly-changing business environment can be challenging. Through streamlining your corporate processes to improve competence and eliminate hindrances, you could ensure your organization has the best chance to forge ahead of your competitors.

To do that, your company must be meticulous to select the proper solutions that will help you utilize your resources and fulfill your strategic development objectives.

That isn't always simple for an organization just getting underway with back-office renovation or intelligent information management programs.

At Wave, we can help by assessing the foundational elements of your organization and via incremental digital transformation and organizational process automation, refine them.

We employ a blended solutions stack in accordance with your company requirements to automate your monotonous organizational workflows around extracting, organizing, and storing data so it is easy to find and use whenever, from wherever.

We can assist you in customizing your document management solution to satisfy your organization’s particular needs and we gladly go along with more than 60 industry-accepted ECM and DMS solutions.

If you’re keen to learn more, reach out today and we can arrange a time to chat.